Announcement
Understanding the Announcement Feature in Track Pilots
Introduction
Track Pilots, a powerful employee monitoring software, includes an Announcement feature designed to streamline communication within an organization. This feature acts as a Feed Page, enabling administrators to share important updates with teams in a structured and organized manner. Employees can view, react, and comment on announcements, ensuring seamless interaction and information flow.
Key Components of the Announcement Feature
The Announcement section in Track Pilots is divided into two main filters:
Feeds (Visible to all employees)
Feed Admin (Accessible only to administrators)
Both sections operate on a common structure based on Category and Team, allowing updates to be categorized efficiently.
1. Feeds Page (Employee View)
The Feeds Page is where employees can see announcements relevant to their teams and roles. This section enables streamlined communication and allows employees to stay updated on key organizational changes.
Features of Feeds Page:
Employees cannot post announcements but can react or comment on updates.
Announcements are filtered by category and team.
Helps employees track updates specific to their department.
Category Filters:
Admins can classify announcements into the following categories:
All Announcements – View all updates in one place
General – Company-wide news and updates.
New Hire – Introduction of newly onboarded employees.
SOP Updates – Changes in Standard Operating Procedures.
Policy Updates – Modifications in company policies.
Promotion – Employee promotions within the organization.
Transfer – Internal employee transfers.
Training – Scheduled training sessions.
Special – Any other important organizational messages.
Team Filters:
Admins can also filter updates based on teams:
All Team – Shows announcements for the entire organization.
Design Team
Frontend Team
Backend Team
Mobile App Team
Digital Marketing Team
SEO Team
By selecting a category or team, employees can quickly find updates relevant to them. For instance, if an employee selects SEO Updates, they will see only SEO-related announcements.
2. Feed Admin Page (Admin-Only View)
The Feed Admin Page is exclusively accessible to admins. This page is crucial as it serves as the backend for managing company-wide announcements.
Features of Feed Admin Page:
Only admins have access.
Admins can create and manage announcements.
Messages from the Feed Admin Page are published on the Feeds Page, making them visible to employees.
The same category and team filters are available to ensure organized communication.
To post an announcement, an admin must:
Go to the Feed Admin Page.
Select the relevant Category (e.g., Policy Updates, Training, etc.)
Choose the Team that should receive the update.
Publish the announcement, which will then appear on the Feeds Page for employees to view and engage with.
Why Is This Feature Important?
Improves Communication: Keeps employees informed about company changes and important updates.
Enhances Team Coordination: Specific team-based updates ensure that the right information reaches the right people.
Encourages Engagement: Employees can react and comment, fostering an interactive work environment.
Streamlines Administration: Admins can manage announcements efficiently, ensuring controlled information dissemination.
Conclusion
The Announcement Feature in Track Pilots enhances workplace communication by providing a well-structured way to share updates. With its dual-panel system, admins maintain full control over company-wide messages, while employees receive tailored, relevant information. This system fosters transparency, collaboration, and efficiency in any organization using Track Pilots.