Employee Monitoring Software

Yes. The Basic plan is completely free for unlimited users — there's no per-seat charge, no trial period, and no credit card required to sign up. Free plan features include attendance tracking, app and website usage monitoring, and automatic screenshots every 20 minutes. If you need faster screenshot intervals, stealth mode, inactivity alerts, or longer data retention, the paid Starter Pack unlocks those at $3.99/user/month. Most small teams and startups run entirely on the free plan indefinitely.

Yes. Trackpilots ships native desktop agents for Windows 7 and above, macOS 10.11 and above, and major Linux distributions (Ubuntu, Debian, and other Debian-based systems). All three platforms get the same feature set — screenshot capture, app and website tracking, productivity scoring, and attendance logging — so mixed-OS teams don't lose any functionality by using different operating systems.

It depends on the mode an administrator chooses. In visible (normal) mode, employees see a system tray or menu bar icon confirming the agent is running, so they know monitoring is active in real time. In stealth mode, the agent runs entirely in the background with no tray icon, no notifications, and no entry in the visible applications list. Administrators can set the mode per employee or per team, and can switch between modes remotely at any time. Regardless of mode, we recommend disclosing monitoring in your company's acceptable-use policy.

Most time tracking apps only log hours worked or manual timesheets. Trackpilots goes further by combining automatic time tracking with visual proof of work and productivity intelligence: scheduled screenshots, per-app and per-website usage breakdowns, and productivity scores calculated from real activity patterns — not just a running clock. That means managers get an accurate picture of what was actually worked on, not just how long someone was logged in, which is especially valuable for remote and hybrid teams where a simple timer can be started and left running.

Yes, employee monitoring is legal in most countries — including the US, UK, India, and Australia — when it's done on company-owned devices and disclosed to employees through a policy or employment agreement. Requirements vary by jurisdiction: some regions require only general policy disclosure, while others (like the EU under GDPR) require monitoring to be proportionate, necessary, and documented. We recommend pairing Trackpilots with a clear acceptable-use policy so monitoring stays both legally compliant and transparent to your team. Consult local legal counsel for requirements specific to your region.

Under 5 minutes. Sign up for free, invite your team by email, and each employee downloads and runs the lightweight desktop agent for their OS. The agent connects to your dashboard automatically after login — no manual configuration, IT ticket, or complex onboarding required. You'll start seeing activity, screenshots, and attendance data within minutes of the first employee logging in.