BILLING
Track Pilots Billing and Invoicing: Simplified Subscription Management
Introduction
Managing subscriptions and payments efficiently is crucial for businesses using Track Pilots for employee tracking and monitoring. The Billing and Invoicing section provides users with complete control over their subscription plans, payment details, and invoice history.
Key Features of the Billing Section
1. Subscription Plan Overview
The Billing Dashboard displays the current subscription plan details, including:
Plan Name: The active subscription (e.g., Premium Plan).
User Limit: The number of users included in the plan.
Monthly Cost: The total cost of the plan (e.g., $5000/month at $500/user).
Renewal Information: Expiry countdown and renewal date.
2. Payment Methods & Expiry Reminders
Users can view the linked payment method (e.g., Rupay card ending in 0987) and receive timely expiry alerts to avoid service interruptions. The system notifies users days before expiration to ensure seamless renewals.
3. Invoice History & Payment Tracking
The Invoice Section provides a detailed transaction history, allowing users to:
View past payments with invoice dates.
Track the payment method used.
Check the number of users covered in each transaction.
Verify the amount paid and payment status (e.g., Paid).
How to Manage Your Billing in Track Pilots?
Step 1: Review Your Subscription Plan
Navigate to the Billing Section in the Track Pilots dashboard.
Check details like monthly cost, user count, and expiry date.
Step 2: Update or Change Your Plan
Click on 'Change Plan' if you need to upgrade, downgrade, or modify your subscription.
Click on 'Review Plan' to view detailed pricing and benefits.
Step 3: Track Payments & Invoices
Scroll down to view the invoice history.
Ensure all payments are marked Paid to avoid disruptions.
If needed, download invoices for financial reporting.
Step 4: Update Payment Method
If your current card is expiring soon, update it in the payment section.
Add a new card to avoid service interruptions.
Benefits of Track Pilots Billing System
1. Automated Subscription Management
No manual renewals needed—payments process automatically.
Users receive expiry notifications before renewal dates.
2. Transparent Invoicing
Every transaction is recorded, ensuring complete transparency.
Businesses can access past invoices for financial tracking and auditing.
3. Easy Plan Modifications
Upgrade or downgrade based on team size.
Adjust pricing dynamically as per business needs.
4. Secure & Reliable Payments
Supports multiple payment methods.
Ensures secure transactions with encrypted payment processing.
Who Can Benefit from Track Pilots' Billing Features?
HR Teams & Managers – To track employee monitoring expenses.
Finance Departments – For accurate budgeting and invoicing.
Business Owners & Administrators – To ensure timely payments and avoid disruptions.
Conclusion
The Billing and Invoicing section in Track Pilots simplifies subscription management, making it easy to track payments, update plans, and access invoices. With transparent billing, automated renewals, and secure payments, businesses can focus on productivity without worrying about subscription issues.