SETTINGS
Idle Alert Feature in Track Pilots – A Complete Guide
In an office environment, it is important to ensure that employees are actively engaged in their work. However, there may be times when employees remain inactive for long periods, either due to distractions or leaving their desks without logging out.
Introduction
To address this, Track Pilots offers the Idle Alert feature, which helps employers monitor employee inactivity. This feature detects when an employee is not performing any actions on their system for a specified time and allows the employer to take appropriate action, such as sending an alert or logging them out.
How Does the Idle Alert Feature Work?
The employer can customize how the system should respond to inactivity by configuring the following options:
Enable or Disable Idle Alert
Set the Idle Time Duration
Enable or Disable Automatic Logout
Save the Settings to Apply the Changes
Let’s go through each of these options in detail.
1. Enabling or Disabling Idle Alert
The Idle Alert On/Off toggle switch lets employers turn the idle alert feature ON or OFF for each employee.
If ON, the system will monitor that employee’s activity and track their idle time.
If OFF, the system will not track idle time, and no alerts or actions will be triggered.
This feature is useful when employers want to enable monitoring only for specific employees while keeping it disabled for others.
2. Setting the Idle Time Duration
Employers can define how long an employee must be inactive before they are marked as idle.
The system allows selecting different idle time durations, such as 2 minutes, 5 minutes, or 10 minutes.
If an employee remains inactive beyond the chosen idle time, the system will take the predefined action.
For example, if the idle time is set to 5 minutes, and an employee does not perform any activity for 5 minutes, they will be marked as idle, and the system will proceed with the selected action.
3. Enabling or Disabling Automatic Logout
The Logout option automatically logs out an employee if they remain idle beyond the set time limit.
If this option is ON, the employee will be logged out of their account after being idle for the defined duration.
If this option is OFF, the system will not log them out but may issue an alert instead.
This feature ensures that employees do not remain logged in without working, reducing system misuse and ensuring security.
Example Scenario:
Let’s say an employer enables the Logout option and sets the idle time to 5 minutes. If an employee does not take any action for 5 minutes, the system will automatically log them out. However, if the Logout option is disabled, the employee will simply receive an idle alert instead of being logged out.
4. Saving the Settings
Once all the required options are selected, employers must click the Save button to apply the changes.
If the settings are saved successfully, the system will start monitoring employees based on the selected configurations.
Employers can modify the settings at any time based on their office policies and work requirements.
Benefits of the Idle Alert Feature
Improves Productivity – Ensures employees remain active during work hours.
Prevents System Misuse – Logs out inactive users to prevent unnecessary system access.
Customizable Monitoring – Allows employers to set different idle times and actions.
Security Enhancement – Reduces the risk of unauthorized access if employees forget to log out.
Conclusion
The Idle Alert feature in Track Pilots is a valuable tool for organizations looking to maintain a productive work environment. By allowing employers to track inactivity, set idle alerts, and enable automatic logouts, this feature ensures that employees stay engaged and systems are used efficiently. By configuring the Idle Alert settings according to office requirements, businesses can effectively monitor and manage employee performance, ensuring better time utilization and workplace efficiency.