Trackpilots vs DeskTime: Free for Unlimited Users vs 1-User Free Plan
DeskTime is a well-known automatic time tracker — but its free plan is capped at a single user, and screenshots only appear on its $9.17+/user/month Premium tier, with no stealth mode anywhere. Trackpilots gives every team member screenshot monitoring and stealth mode for free, with a paid Starter Pack at $3.99/user/month — less than half DeskTime's Premium price. This page compares every feature.
Trackpilots vs DeskTime 2026 — Full Feature Table
A direct comparison across the criteria that matter most for teams comparing DeskTime against a more affordable, full-team alternative.
| Feature | Trackpilots | DeskTime |
|---|---|---|
| Free Plan | ✓ Unlimited users — free forever, with screenshots | Limited to 1 user, no screenshots |
| Stealth / Invisible Mode | ✓ Built-in (Starter Pack) | ✗ Not available — tracking is always visible |
| Screenshot Monitoring | ✓ Free — every 20 min; 1 min on paid | Premium plan only ($9.17+/user/month) |
| Premium Plan Price | ✓ $3.99/user/month | $9.17/user/month (annual) |
| Automatic Productivity Ratings | ✓ AI auto productivity classification | ✓ Available — core feature |
| Pomodoro / Break Reminders | ✗ Not available | ✓ Available |
| Attendance Tracking | ✓ Included on free plan | ✓ Available on paid plans |
| Inactivity Alerts | ✓ Starter Pack | ✓ Available |
| Linux Support | ✓ Windows, macOS, Linux | ✓ Windows, macOS, Linux |
Pricing accurate as of June 2026. Verify current terms on each vendor's website.
Pricing at a Glance — Trackpilots vs DeskTime
| Plan Tier | Trackpilots | DeskTime |
|---|---|---|
| Free | $0/user/month — unlimited users, screenshots every 20 min | Lite — free, but limited to 1 user, no screenshots |
| Entry Paid Plan | Starter Pack — $3.99/user/month (1-min screenshots, stealth mode, inactivity alerts) | Pro — $7/user/month (time tracking, productivity ratings, no screenshots) |
| Higher Tier | — (Starter Pack includes the full feature set) | Premium — $10/user/month (adds screenshots, offline time tracking) |
Trackpilots in Action
A real look at the dashboard and monitoring features you get free with Trackpilots — no demo request needed to compare against DeskTime.
Detailed productivity analytics
Employee performance insights
See How Much You Save vs DeskTime
Enter your team size to compare monthly cost between Trackpilots and DeskTime — all prices in USD.
Trackpilots / month
$39.90
$3.99/user × 10 users
DeskTime / month
$91.70
$9.17/user × 10 users
You save / year
$621.60
56% cheaper
Estimates based on publicly listed USD pricing as of May 2026. Trackpilots Free plan (unlimited users, $0) is not included in this calculator — actual savings are higher if any users stay on the free tier.
Trackpilots vs DeskTime: Which Fits Your Team?
Teams wanting gamified, visible productivity scoring
DeskTime's automatic productivity ratings and Pomodoro-style break reminders are more polished for transparent, visible tracking cultures.
Better fit: DeskTimeAny team larger than 1 person on a free plan
DeskTime's free plan covers only 1 user; Trackpilots' free plan covers your whole team with screenshots included.
Better fit: TrackpilotsTeams needing stealth monitoring
DeskTime has no invisible mode at any price; Trackpilots' Starter Pack includes true stealth mode.
Better fit: TrackpilotsTeams wanting affordable screenshot monitoring
DeskTime's screenshot-enabled Premium tier costs $9.17+/user; Trackpilots' equivalent tier is $3.99/user.
Better fit: TrackpilotsWhy Teams Switch from DeskTime to Trackpilots
DeskTime's 1-user free cap is usually the reason teams leave. Any team beyond a solo operator needs a paid plan just to get started, and screenshots specifically require the Premium tier at $9.17+/user/month. Trackpilots' free plan covers unlimited users with screenshots included from day one.
Stealth monitoring is the next gap. DeskTime is built around visible, transparent productivity scoring — it has no invisible mode at any price. Trackpilots' Starter Pack includes true stealth mode for situations where covert oversight is needed.
Price closes the case. DeskTime's Premium plan with screenshots costs $9.17–$10/user/month. Trackpilots' Starter Pack delivers comparable monitoring depth plus stealth mode for $3.99/user/month — less than half the cost.
DeskTime's strength is its automatic productivity scoring, Pomodoro-style break reminders, and polished visible-tracking UX for teams that want transparent, gamified productivity insights. If that's your priority, DeskTime is solid. For teams that need a free multi-user plan and stealth capability, Trackpilots wins on both fronts.
Our Verdict
For solo freelancers, DeskTime Lite is a reasonable free option if you don't need screenshots. But for any team larger than one person (2–20 people), Trackpilots' free plan is immediately more useful — it covers your whole team with screenshots included, while DeskTime's free tier stops at a single user. For mid-size remote or hybrid teams (20–100 people) that want verified proof of work rather than a visible, self-reported productivity score, Trackpilots' Starter Pack adds stealth mode and 1-minute screenshots at $3.99/user/month — less than half DeskTime's Pro tier and well under half its Premium tier. Growing BPO and IT services firms scaling headcount also benefit from Trackpilots' flatter, cheaper pricing without needing to jump to a Premium plan just to unlock screenshots. DeskTime remains the better choice for teams that specifically want gamified, visible productivity scoring with built-in Pomodoro-style break reminders as a culture-building tool rather than a monitoring tool.
Choose DeskTime if you want gamified, visible productivity scoring with Pomodoro features for a transparent culture. Choose Trackpilots for free multi-user screenshots and stealth capability.
Frequently Asked Questions
Does DeskTime's free plan include screenshots?
No. DeskTime's free plan is limited to 1 user and basic automatic time tracking — screenshots require the Premium plan at $9.17–$10/user/month. Trackpilots includes screenshots on its free plan for unlimited users.
Does DeskTime offer stealth monitoring?
No. DeskTime displays tracked activity and productivity ratings visibly to users by design; there is no stealth or invisible mode. Trackpilots' Starter Pack includes true stealth mode.
How does Trackpilots pricing compare to DeskTime?
DeskTime's Premium plan (with screenshots) is $9.17/user/month annual or $10/user/month monthly. Trackpilots' equivalent Starter Pack is $3.99/user/month — less than half the price — with stealth mode included.
What is the best free alternative to DeskTime for teams?
Trackpilots is the best alternative for teams beyond a single user — DeskTime's free plan supports only 1 person, while Trackpilots' free plan covers unlimited users with screenshots included.
Does DeskTime offer Pomodoro / break reminders?
Yes, DeskTime includes Pomodoro-style break reminders as part of its productivity scoring, a feature Trackpilots does not currently offer.
Can more than one person use DeskTime's free plan?
No, DeskTime's free plan is limited to exactly 1 user. Trackpilots' free plan covers unlimited users with screenshots included.
Is Trackpilots better than DeskTime?
Trackpilots is better than DeskTime for any team larger than one person — its free plan covers unlimited users with screenshots included, and its Starter Pack ($3.99/user/month) undercuts DeskTime's Pro ($7/user/month) and Premium ($10/user/month) tiers while adding stealth mode. DeskTime is stronger if you want built-in Pomodoro-style break reminders and gamified, visible productivity scoring for a transparent team culture.
Does Trackpilots have a free plan like DeskTime Lite?
Yes, and it goes further. DeskTime Lite is free but limited to 1 user with no screenshots. Trackpilots' free Basic plan covers unlimited users and includes screenshot monitoring every 20 minutes at no cost.
Which is easier to set up — Trackpilots or DeskTime?
Both are quick, but Trackpilots typically takes under 5 minutes: sign up free, invite your team, and each employee installs the desktop agent for their OS with no manual configuration. DeskTime's setup is similarly fast for individual use, but assigning projects, tasks, and productivity categories for a full team takes longer to configure than Trackpilots' plug-and-play tracking.
Switch to Trackpilots — Free for Your Entire Team
Set up takes under 10 minutes. Unlimited users, screenshot monitoring, attendance tracking, and productivity dashboards — all at a fraction of DeskTime's price. No credit card, no time limit.
Still Need Help?
Drop us a line at team@trackpilots.com or hit us up in the chat at the bottom right corner, and we'll help you out.