Employee Productivity Tracking Software
Productivity monitoring software that measures what employees actually do — not just when they log in. Real-time activity scores, app usage analytics, idle time alerts, and department benchmarks. Free for unlimited users.
Free for unlimited users · No credit card · Setup in 30 minutes
What Employee Productivity Tracking Software Measures
Generic time tracking tells you when employees clock in. Employee productivity tracking software tells you what they do with that time. Trackpilots measures four dimensions of productivity automatically, with no manual input from employees or managers.
Activity Score
A 0–100 index derived from active time ratio and productive app usage. Updated in real time throughout the working day.
App & Website Usage
Time spent in every application and website, classified as productive, unproductive, or neutral based on your team's workflow.
Idle Time
Periods where no keyboard or mouse input is detected, logged automatically and included in the daily report.
Output Quality Signals
Screenshot galleries, activity timelines, and app-usage breakdowns give managers qualitative context behind the quantitative score.
How Trackpilots Calculates the Productivity Score
Most staff performance tracking tools produce a score with no explanation of how it is derived — leaving managers unable to act on it meaningfully. Trackpilots uses a transparent, two-factor formula:
Active Time Ratio
The proportion of logged-in time where keyboard or mouse input was detected. An employee logged in for 8 hours with 7.2 active hours scores 90% on this factor.
Productive App Proportion
Of the active time, the share spent in apps and websites classified as productive by the admin. Admins customise which apps count as productive for their team — an IDE is productive for developers, neutral for HR.
The resulting daily score (0–100) feeds into a 7-day rolling average, which smooths out anomalies. Scores above 80 are high-performing; 60–79 is standard; below 60 flags a day worth investigating. The rolling average — not the daily score — is what managers should use for workforce productivity analytics and performance conversations.
Everything Included in Trackpilots Productivity Tracking
Real-Time Productivity Score
Every employee gets a live 0–100 productivity score updated throughout the day. The score reflects active time ratio and productive app usage — giving managers an at-a-glance view of who is engaged and who may need support, without requiring a single check-in call.
App & Website Usage Breakdown
See exactly which applications and websites each employee uses during work hours, with time-in-app data accurate to the minute. Admins classify apps as productive, unproductive, or neutral — so the analytics reflect your team's actual workflow, not a generic template.
Idle Time Alerts
When an employee has been inactive for longer than the configured threshold (default 5 minutes, adjustable), Trackpilots logs the idle period and — on the Starter Pack — sends a real-time alert to the manager. This catches unproductive stretches before they compound across the day.
Daily, Weekly & Monthly Trend Reports
Productivity data is most useful over time, not as a daily snapshot. Trackpilots generates automatic weekly and monthly trend reports per employee, surfacing burnout patterns (a high-score surge followed by a sharp drop) and disengagement trends (gradual productive-app decline over 4–8 weeks) that single-day data cannot reveal.
Department Benchmarks
Compare team averages side by side — engineering vs QA, Bangalore team vs remote contractors, support vs sales. Department-level workforce productivity analytics show whether productivity dips are individual or structural, allowing managers to intervene at the right level rather than targeting individuals for a team-wide issue.
Screenshot Proof of Work
Productivity scores are backed by automatic screenshots taken at configurable intervals. Managers can review a chronological gallery of what employees were working on at any point in the day — turning subjective performance discussions into evidence-based conversations.
Frequently Asked Questions
Track your team's productivity — free, forever
Free for unlimited users. No credit card. Setup in under 30 minutes.
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